05/11/2009
10:05 am
Command Name Shortcut Keys
———————————————–
All Caps CTRL+SHIFT+A
Annotation ALT+CTRL+M
App Maximize ALT+F10
App Restore ALT+F5
Apply Heading1 ALT+CTRL+1
Apply Heading2 ALT+CTRL+2
Apply Heading3 ALT+CTRL+3
Apply List Bullet CTRL+SHIFT+L
Auto Format ALT+CTRL+K
Auto Text F3 or ALT+CTRL+V
Bold CTRL+B or CTRL+SHIFT+B
Bookmark CTRL+SHIFT+F5
Browse Next CTRL+PAGE DOWN
Browse Previous CTRL+PAGE UP
Browse Sel ALT+CTRL+HOME
Cancel ESC
Center Para CTRL+E
Change Case SHIFT+F3
Char Left LEFT
Char Left Extend SHIFT+LEFT
Char Right RIGHT
Char Right Extend SHIFT+RIGHT
Clear DELETE
Close or Exit ALT+F4
Close Pane ALT+SHIFT+C
Column Break CTRL+SHIFT+ENTER
Column Select CTRL+SHIFT+F8
Copy CTRL+C or CTRL+INSERT
Copy Format CTRL+SHIFT+C
Copy Text SHIFT+F2
Create Auto Text ALT+F3
Customize Add Menu ALT+CTRL+=
Customize Keyboard ALT+CTRL+NUM +
Customize Remove Menu ALT+CTRL+-
Cut CTRL+X or SHIFT+DELETE
Date Field ALT+SHIFT+D
Delete Back Word CTRL+BACKSPACE
Delete Word CTRL+DELETE
Dictionary ALT+SHIFT+F7
Do Field Click ALT+SHIFT+F9
Doc Close CTRL+W or CTRL+F4
Doc Maximize CTRL+F10
Doc Move CTRL+F7
Doc Restore CTRL+F5
Doc Size CTRL+F8
Doc Split ALT+CTRL+S
Double Underline CTRL+SHIFT+D
End of Column ALT+PAGE DOWN
End of Column ALT+SHIFT+PAGE DOWN
End of Doc Extend CTRL+SHIFT+END
End of Document CTRL+END
End of Line END
End of Line Extend SHIFT+END
End of Row ALT+END
End of Row ALT+SHIFT+END
End of Window ALT+CTRL+PAGE DOWN
End of Window Extend ALT+CTRL+SHIFT+PAGE DOWN
Endnote Now ALT+CTRL+D
Extend Selection F8
Field Chars CTRL+F9
Field Codes ALT+F9
Find CTRL+F
Font CTRL+D or CTRL+SHIFT+F
Font Size Select CTRL+SHIFT+P
Footnote Now ALT+CTRL+F
Go Back SHIFT+F5 or ALT+CTRL+Z
Go To CTRL+G or F5
Grow Font CTRL+SHIFT+.
Grow Font One Point CTRL+]
Hanging Indent CTRL+T
Header Footer Link ALT+SHIFT+R
Help F1
Hidden CTRL+SHIFT+H
Hyperlink CTRL+K
Indent CTRL+M
Italic CTRL+I or CTRL+SHIFT+I
Justify Para CTRL+J
Left Para CTRL+L
Line Down DOWN
Line Down Extend SHIFT+DOWN
Line Up UP
Line Up Extend SHIFT+UP
List Num Field ALT+CTRL+L
Lock Fields CTRL+3 or CTRL+F11
Macro ALT+F8
Mail Merge Check ALT+SHIFT+K
Mail Merge Edit Data Source ALT+SHIFT+E
Mail Merge to Doc ALT+SHIFT+N
Mail Merge to Printer ALT+SHIFT+M
Mark Citation ALT+SHIFT+I
Mark Index Entry ALT+SHIFT+X
Mark Table of Contents Entry ALT+SHIFT+O
Menu Mode F10
Merge Field ALT+SHIFT+F
Microsoft Script Editor ALT+SHIFT+F11
Microsoft System Info ALT+CTRL+F1
Move Text F2
New CTRL+N
Next Cell TAB
Next Field F11 or ALT+F1
Next Misspelling ALT+F7
Next Object ALT+DOWN
Next Window CTRL+F6 or ALT+F6
Normal ALT+CTRL+N
Normal Style CTRL+SHIFT+N or ALT+SHIFT+CLEAR (NUM 5)
Open CTRL+O or CTRL+F12 or ALT+CTRL+F2
Open or Close Up Para CTRL+0
Other Pane F6 or SHIFT+F6
Outline ALT+CTRL+O
Outline Collapse ALT+SHIFT+- or ALT+SHIFT+NUM -
Outline Demote ALT+SHIFT+RIGHT
Outline Expand ALT+SHIFT+=
Outline Expand ALT+SHIFT+NUM +
Outline Move Down ALT+SHIFT+DOWN
Outline Move Up ALT+SHIFT+UP
Outline Promote ALT+SHIFT+LEFT
Outline Show First Line ALT+SHIFT+L
Overtype INSERT
Page ALT+CTRL+P
Page Break CTRL+ENTER
Page Down PAGE DOWN
Page Down Extend SHIFT+PAGE DOWN
Page Field ALT+SHIFT+P
Page Up PAGE UP
Page Up Extend SHIFT+PAGE UP
Para Down CTRL+DOWN
Para Down Extend CTRL+SHIFT+DOWN
Para Up CTRL+UP
Para Up Extend CTRL+SHIFT+UP
Paste CTRL+V or SHIFT+INSERT
Paste Format CTRL+SHIFT+V
Prev Cell SHIFT+TAB
Prev Field SHIFT+F11 or ALT+SHIFT+F1
Prev Object ALT+UP
Prev Window CTRL+SHIFT+F6 or ALT+SHIFT+F6
Print CTRL+P or CTRL+SHIFT+F12
Print Preview CTRL+F2 or ALT+CTRL+I
Proofing F7
Redo ALT+SHIFT+BACKSPACE
Redo or Repeat CTRL+Y or F4 or ALT+ENTER
Repeat Find SHIFT+F4 or ALT+CTRL+Y
Replace CTRL+H
Reset Char CTRL+SPACE or CTRL+SHIFT+Z
Reset Para CTRL+Q
Revision Marks Toggle CTRL+SHIFT+E
Right Para CTRL+R
Save CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
Save As F12
Select All CTRL+A or CTRL+CLEAR (NUM 5) or CTRL+NUM 5
Select Table ALT+CLEAR (NUM 5)
Show All CTRL+SHIFT+8
Show All Headings ALT+SHIFT+A
Show Heading1 ALT+SHIFT+1
Show Heading2 ALT+SHIFT+2
Show Heading3 ALT+SHIFT+3
Show Heading4 ALT+SHIFT+4
Show Heading5 ALT+SHIFT+5
Show Heading6 ALT+SHIFT+6
Show Heading7 ALT+SHIFT+7
Show Heading8 ALT+SHIFT+8
Show Heading9 ALT+SHIFT+9
Shrink Font CTRL+SHIFT+,
Shrink Font One Point CTRL+[
Small Caps CTRL+SHIFT+K
Space Para1 CTRL+1
Space Para15 CTRL+5
Space Para2 CTRL+2
Spike CTRL+SHIFT+F3 or CTRL+F3
Start of Column ALT+PAGE UP
Start of Column ALT+SHIFT+PAGE UP
Start of Doc Extend CTRL+SHIFT+HOME
Start of Document CTRL+HOME
Start of Line HOME
Start of Line Extend SHIFT+HOME
Start of Row ALT+HOME
Start of Row ALT+SHIFT+HOME
Start of Window ALT+CTRL+PAGE UP
Start of Window Extend ALT+CTRL+SHIFT+PAGE UP
Style CTRL+SHIFT+S
Subscript CTRL+=
Superscript CTRL+SHIFT+=
Symbol Font CTRL+SHIFT+Q
Thesaurus SHIFT+F7
Time Field ALT+SHIFT+T
Toggle Field Display SHIFT+F9
Toggle Master Subdocs CTRL+\
Tool SHIFT+F1
Un Hang CTRL+SHIFT+T
Un Indent CTRL+SHIFT+M
Underline CTRL+U or CTRL+SHIFT+U
Undo CTRL+Z or ALT+BACKSPACE
Unlink Fields CTRL+6 or CTRL+SHIFT+F9
Unlock Fields CTRL+4 or CTRL+SHIFT+F11
Update Auto Format ALT+CTRL+U
Update Fields F9 or ALT+SHIFT+U
Update Source CTRL+SHIFT+F7
VBCode ALT+F11
Web Go Back ALT+LEFT
Web Go Forward ALT+RIGHT
Word Left CTRL+LEFT
Word Left Extend CTRL+SHIFT+LEFT
Word Right CTRL+RIGHT
Word Right Extend CTRL+SHIFT+RIGHT
Word Underline CTRL+SHIFT+W
Note Some keyboard shortcuts in earlier versions of Microsoft Word no longer work as expected in Microsoft Office Word 2007.
The following table lists the keyboard shortcuts that have changed in Word 2007. Additionally, the table describes the behavior of the keyboard shortcut in an earlier version of Word and describes the new behavior of the keyboard shortcut in Word 2007.
|
Keyboard shortcut |
Old behavior |
New behavior |
|
CTRL+SHIFT+F |
Selects the Font list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+F displays the Font dialog box. |
Displays the Font dialog box. |
|
CTRL+SHIFT+G |
Displays the Word Count dialog box. If the Word Count toolbar is displayed, the Word Count Statistics list is selected. |
Displays the Word Count dialog box. |
|
CTRL+SHIFT+P |
Selects the Font Size list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+P displays the Font dialog box. |
Displays the Font dialog box. |
|
CTRL+SHIFT+S |
Selects the Style list on the Formatting toolbar. If the Formatting toolbar cannot be seen, CTRL+SHIFT+S displays the Style dialog box. |
Displays the Apply Styles task pane. |
|
ALT+N |
If the AutoText toolbar is displayed and text is selected, ALT+N displays the Create AutoText dialog box. Also, an AutoText entry name is suggested in the Create AutoText dialog box. |
Triggers the KeyTip that starts with N on the active tab. |
|
ALT+R |
Changes the view to Reading Layout. If Reading Layout is active, ALT+R displays the Research task pane. |
Displays the Review tab. If the Review tab is active, ALT+R displays the Research task pane. |
Luke Chung is the president and founder of FMS, Inc., a database consulting firm and the leading developer of Microsoft Access add-in products. He is the designer and co-author of several Access add-ins including Total Access Analyzer, Total Visual CodeTools, Total Access Detective, Total Access Emailer, Total Visual SourceBook, Total Access Statistics. He has spoken at a variety of conferences and user groups across North American and Europe.
The ability to analyze data in Access is a fundamental skill that all developers must master. The better you are at organizing your data and knowing how to analyze it, the easier your application development will be. There are lots of ways to analyze data and different techniques must be used depending on your goal. However, there are a few fundamentals that must be understood:
There are lots of articles and books on data normalization. They usually scare people including me. I am not going to get into a theoretical discussion of the pros and cons of data normalization levels. Basically, it comes down to this: how to store and retrieve data efficiently. This differs depending on the database used, so the more you understand how to manipulate data in Access, the more obvious the way you should store data in tables and fields.
A primary goal of good database design is to make sure your data can be easily maintained over time. Databases are great at managing more records. They are terrible if fields need to be added since all its queries, forms, reports, and code are field dependent.
Data normalization is a particularly difficult concept for spreadsheet experts. Having been a spreadsheet developer prior to using databases, I sympathize with those struggling to make the transition. The main reason you’re using a database rather than a spreadsheet is probably because have so much data you can’t manage it properly in Excel. The fundamental advantage of a database is that it allows your data to grow without causing other problems. The big disaster in most spreadsheets is the need to add new columns or worksheets (for new years, products, etc.) which cause massive rewrites of formulas and macros that are difficult to debug and test thoroughly. Been there. Designed properly, databases let your data grow over time without affecting your queries or reports. You need to understand how to structure your data so your database takes advantage of this. How you store your data is totally different from how you show it. So, stop creating fields for each month, quarter or year, and start storing dates as a field. You’ll be glad you did it:

Non-Normalized “Spreadsheet” Data

Normalized Data
Both tables in the example above contain the same data, but they are distinctly different. Notice how the normalized table lets you easily add more records (years) without forcing a restructuring of the table. In the non-normalized table, adding next year’s data would require adding a field. By avoiding the need to add a field when you get more data, you eliminate the need to update all the objects (queries, forms, reports, macros, and modules) that depend on the table. Basically, in databases, new records are “free” while new columns are “expensive”. Try to structure your tables so you don’t need to modify their fields over time.
for more info, visit his website… http://www.fmsinc.com/TPapers/datanorm/index.html
Okay, I know this is in German, I just liked the pic…
Here’s some good Access 2007 info…
After you know something about the major objects that make up an Access database, a good next step is to spend some time exploring the desktop database in greater detail.
As you begin to navigate through an existing database, keep in mind that the Navigation Pane is always the same width as it was when you last set it. The title bar of the window normally shows the name of the database that you have open. You can set options in the database to change the title bar of the main Access window to show the name of your application instead of Microsoft Access as shown in Figure 1.
Figure 1 The Navigation Pane displays the objects defined in an existing database.
The Ribbon has four main tabs that are displayed at all times. As you explore Access 2007, you’ll see that the Ribbon provides several contextual tabs that appear and disappear as you work with specific database objects and areas of the program. These contextual tabs make available commands that are useful only within the context of the object that has the focus and that object’s current view. For example, it wouldn’t make sense to show you table design commands when you have a table open to display its data (Datasheet view). Likewise, you don’t need datasheet commands when you have a query open in Design view.
Note You can rest your mouse pointer on any command or option on the various Ribbon tabs for a second (without clicking the button), and Access displays a ScreenTip to help you discover the purpose of the button.
You can change how Access displays the list of objects in the database by using one of the built-in navigation categories (Object Type, Tables And Related Views, Created Date, and Modified Date) or by defining your own custom navigation category. You can filter each navigation category to limit what group Access displays within each category so that you don’t have to wade through a long list to find what you want.
You can explore each of the types of database objects by clicking the Navigation Pane menu at the top of the Navigation Pane and then clicking Object Type under Navigate To Category. Next, open the menu again and be sure that you have clicked All Access Objects under Filter By Group, as shown in Figure 2. You can collapse an entire group of objects by clicking on the group’s header bar. If you defined names of some custom groups under Navigate To Category, then you will see these names when you open the Navigation Pane.
Figure 2 Select Object Type under Navigate To Category and then All Access Objects under Filter By Group to see all objects organized in groups by object type.
More info:
http://office.microsoft.com/en-us/access/HA102326851033.aspx
I found a great article that might help…
Working With Sections
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| Or: | Why Word appears to behave so illogically when you delete or move a section break |
| Or: | How to preserve section formatting when pasting between documents |
Article contributed by Dave Rado
|
1. |
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2. |
Preserving section formatting when pasting between documents |
|
3. |
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4. |
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5. |
Merging sections |
Section breaks store the following information:
| 1. | The Headers and Footers (and their properties) for the section. |
| 2. | The Page Setup for the section. |
| 3. | The Columns settings for the section. |
When you delete a section break, or move an entire section to another part of the document, you get what seem to be very strange results. For instance, deleting a Continuous section break causes the preceding Next Page section break to convert to a Continuous one, or deleting a section break causes an important Header to disappear from the document, or causes the entire document to become landscape..
I agree it’s confusing, but it’s “by design”. These are the rules to remember:
| 1. | A section break stores the formatting (page setup, header/footers etc.) of the preceding section. |
| 2. | The final paragraph of the document contains an invisible section break |
| 3. | When you delete a section break, the properties stored in the section break are deleted, and the text which formerly preceded the section break takes on the properties stored in the next section break. |
| 4. | A section break displays the “Continuous” or “Next Page” property of the following section! |
So let’s say you have 3 sections.
| Section 1 has “Section Start Continuous” defined under Page Setup. The properties of section 1 are stored in the first section break. So the section break at the end of Section 1 stores the information “Section Start Continuous”. | |
| Section 2 has “Section Start Next Page” defined under Page Setup. So the section break at the end of Section 1 displays the information “Section Break Next Page”. Meanwhile the section break at the end of section 2 stores the information “Section Start Next Page”. | |
| Section 3 has “Section Start Continuous” defined under Page Setup. So the section break at the end of Section 2 displays the information “Section Break Continuous” and the invisible section break at the end of the document stores the information “Section Start Continuous”. |
Now if you delete the second section break, the text which preceded it will take on the formatting of the next section (formerly Section 3, now Section 2), which has “Section Start Continuous” defined. So the first section break will now display “Section Break Continuous” whereas before it displayed “Section Break Next Page”.
more on the article… http://word.mvps.org/faqs/Formatting/WorkWithSections.htm
The ever on going debate for us who came from the typewriter days. One space or two after periods now with word processing ?????
Here are some thoughts…
Writing Tip: January 18, 2003
One or Two Spaces after a Period?
Those of us who use word processing software are no longer typists but typographers. While our typewriter keyboards limited our capabilities in creating text, our word processors allow us to do what professional typesetters have been doing for centuries. Consequently, many of the rules we learned as typists do not apply in the world of word processing.
Here are a few rules of typography (word processing) that differ from those we learned to use for the typewriter:
(A) Use one space after all punctuation, including periods, question marks, exclamation points, and colons. Putting two spaces after these marks of punctuation is a convention that evolved because typewriters were equipped only with monospaced fonts, which made it difficult to see where sentences ended. Professional typographers have always used only one space because they use proportionally spaced fonts, which do not require the extra spaces in order for a series of sentences to be readable. Because most of the fonts in today’s word processing software programs are proportional, in other words, we do not need to put an additional space after end punctuation or colons when we use our computers to compose.
more?
http://www.getitwriteonline.com/archive/011803TypographySpacePeriods.htm
WAN Technologies
By JoAnne Woodcock
Chapter 8 from Step Up to Networking, published by Microsoft Press
WANs are all about exchanging information across wide geographic areas. They are also, as you can probably gather from reading about the Internet, about scalability—the ability to grow to accommodate the number of users on the network, as well as to accommodate the demands those users place on network facilities. Although the nature of a WAN—a network reliant on communications for covering sometimes vast distances—generally dictates slower throughput, longer delays, and a greater number of errors than typically occur on a LAN, a WAN is also the fastest, most effective means of transferring computer-based information currently available.
To at least some extent, WANs are defined by their methods of transmitting data packets. True, the means of communication must be in place. True, too, the networks making up the WAN must be up and running. And the administrators of the network must be able to monitor traffic, plan for growth, and alleviate bottlenecks. But in the end, part of what makes a WAN a WAN is its ability to ship packets of data from one place to another, over whatever infrastructure is in place. It is up to the WAN to move those packets quickly and without error, delivering them and the data they contain in exactly the same condition they left the sender, even if they must pass through numerous intervening networks to reach their destination.
Picture, for a moment, a large network with many subnetworks, each of which has many individual users. To the users, this large network is (or should be) transparent—so smoothly functioning that it is invisible. After all, they neither know nor care whether the information they need is on server A or server B, whether the person with whom they want to communicate is in city X or city Y, or whether the underlying network runs this protocol or that one. They know only that they want the network to work, and that they want their information needs satisfied accurately, efficiently, and as quickly as possible.
Now picture the same situation from the network’s point of view. It “sees” hundreds, thousands, and possibly even tens of thousands of network computers or terminals and myriad servers of all kinds—print, file, mail, and even servers offering Internet access—not to mention different types of computers, gateways, routers, and communications devices. In theory, any one of these devices could communicate with, or transmit information through, any other device. Any PC, for instance, could decide to access any of the servers on the network, no matter whether that server is in the same building or in an office in another country. To complicate matters even more, two PCs might try to access the same server, and even the same resource, at the same time. And of course, the chance that only one node anywhere on the network is active at any given time is minuscule, even in the coldest, darkest hours of the night.
So, in both theory and practice, this widespread network ends up interconnecting thousands or hundreds of thousands of individual network “dots,” connecting them temporarily but on demand. How can it go about the business of shuffling data ranging from quick e-mails to large (in terms of bytes) documents and even larger graphic images, sound files, and so on, when the possible interconnections between and among nodes would make a bowl of spaghetti look well organized by comparison? The solution is in the routing, which involves several different switching technologies.
Switching of any type involves moving something through a series of intermediate steps, or segments, rather than moving it directly from start point to end point. Trains, for example, can be switched from track to track, rather than run on a single, uninterrupted piece of track, and still reach their intended destination. Switching in networks works in somewhat the same way: Instead of relying on a permanent connection between source and destination, network switching relies on series of temporary connections that relay messages from station to station. Switching serves the same purpose as the direct connection, but it uses transmission resources more efficiently.
WANs (and LANs, including Ethernet and Token Ring) rely primarily on packet switching, but they also make use of circuit switching, message switching, and the relatively recent, high-speed packet-switching technology known as cell relay.
for more info: http://technet.microsoft.com/en-us/library/bb727043.aspx

07 April 2009
By Gregg Keizer, Computerworld (US)
Microsoft has admitted that Windows XP’s new lease of life is to be continued well into next year.
A leaked memo from HP has revealed that the venerable operating system will not only be offered as a downgrade from Vista but also from the forthcoming Windows 7. Microsoft has acknowledged that it has “broadened the options” for PC makers regarding Vista, although the company would not confirm specific reports that HP had been given the green light to sell new PCs with Windows XP Professional preinstalled until the end of April 2010.
“Based on feedback, Microsoft is further broadening the options provided to Direct OEMs to help customers facilitate End User downgrade rights included in the product licence terms of a new system with either Windows Vista Business or Windows Vista Ultimate,” said a Microsoft spokeswoman. “This option is designed to help Direct OEMs further support customers, primarily small business customers, looking for Windows XP Professional due to application compatibility concerns.”
The Microsoft comments follow reports on AppleInsider, citing a leaked HP memo, that the company had given HP the okay to offer Windows XP as a downgrade until the end of April next year.
more: http://www.techworld.com/opsys/news/index.cfm?newsid=113949&pagty
Yes, yet another pesky virus that needs to be sprayed.
Here is the link to get rid of it from Microsoft…
http://www.microsoft.com/protect/computer/viruses/worms/conficker.mspx
Want to view notes on your laptop and have just the presentation on your projector?
click here: http://office.microsoft.com/en-us/help/HA100673831033.aspx
also here: http://officeone.mvps.org/powershow/tips_view_notes_slideshow.html
It may require the “Power Show” add-in and definitly two monitors but still…